- Maintenance suite
Spare parts inventory software that reorders before you run out
Track every spare part using its SKU, brand, and rack location. You can see live stock levels and total stock value anytime. The system sends alerts when parts are running low, logs every part used in a job, and helps you create purchase orders in one simple flow.
3
screens: stock · consumption · POs
Auto
reorder alerts at min level
₹/unit
live stock value tracked
→ WO
every part tied to a work order
- The hidden leak
Wrong stock levels cause problems both ways
If a needed part is not available, a truck stays stuck in the workshop. If you buy too much stock, your money gets locked on shelves. Without live tracking, fleets face both problems, and no one knows exactly what was used, on which job, or by whom.
Out at the worst time
A part may show as available in records, but it is actually missing from the shelf when a truck needs it.
Dead cash on shelves
Extra parts stay unused in storage, blocking money that could be used elsewhere, and sometimes even expire.
Untracked consumption
Parts are taken from shelves without proper records of which vehicle or job they were used for.
Reactive purchasing
Parts are ordered only after they run out, leading to urgent buying and missing better bulk pricing.
- What's inside
Three connected screens, one parts store
Fleet Scanner works like your real workshop store. It connects stock, usage, and purchasing so every part is tracked from storage to vehicle to reorder.
- Stock inventory
Every part by SKU, brand and rack location
Each spare part is stored with full details like part number, brand, unit type, category, and exact shelf location. You can also see live stock count and total value at any time, so you always know what is available and what it is worth.
- Part number, brand, unit, category, and rack location for every item
- Live stock count with minimum level and total value
- Category view for brakes, fluids, and more
- Reorder alerts
Know what to reorder before it runs out
Every part has a set minimum stock level. When stock goes below this level, the system marks it as Low, Critical, or Out of Stock. This helps you reorder in advance instead of waiting until a truck is already stuck.
- Live status: mounted, Minimum stock level and reorder quantity set per partfree stock, in repair, retread, scrapped
- Automatic Low, Critical, and Out of Stock alerts
- Plan bulk orders and get supplier discounts
- Consumption log
Every part tied to a vehicle and work order
Whenever a part is used, it is recorded with the vehicle, technician, and job details. Stock updates automatically, so you always know what was used and where. This also helps track costs and usage clearly.
- Part, quantity, vehicle, technician, and job recorded
- Stock updates automatically after usage
- Monthly usage cost and top-used parts report
- Purchase orders
Reorder, receive and value stock in one place
You can create purchase orders directly from low-stock alerts. Track them from pending to approved to received. Once parts arrive, stock updates automatically, keeping inventory and value always accurate.
- Create purchase orders from alerts
- Track status: pending, approved, received
- Stock and value update automatically on receipt
- Why it pays off
Less downtime, less dead stock, full accountability
Cut workshop downtime
Important parts are always reordered on time so vehicles do not stay stuck waiting for repairs.
Free up working capital
You only keep the stock you need, so your money is not locked in unused parts.
Full accountability
Every part is linked to a vehicle, technician, and job, so nothing is hidden or untracked.
True maintenance cost
You can see exactly how much each vehicle costs in parts and repairs.
Smarter purchasing
Plan orders early and get better prices instead of emergency buying.
Always-current stock
Stock updates automatically when parts are used or received, so records are always correct.
- How it works
From shelf to vehicle to reorder
Stock
Add parts with SKU, brand & rack location.
Consume
Issue to a work order; stock auto-decrements.
Alert
Low / critical flag when below min level.
Reorder
Raise a PO to the supplier in one click.
Receive
Received qty flows back into stock & value.
- FAQ
Spare parts inventory FAQs
Simple answers to common questions about how live tracking works in Fleet Scanner.