Electronic proof of delivery software that closes the loop on every drop
With proof of delivery software from Fleet Scanner, capture a signature, photos, receiver details, and notes right at the delivery point using a mobile phone. Each proof is checked instantly, so you can quickly find damaged or short deliveries before they turn into arguments. As soon as delivery is confirmed, you can send the invoice right away.
Get Free DemoNo proof means no payment and lots of disputes
When delivery proof is on paper, it can easily get lost, damaged, or never returned by the driver. This delays invoices and creates confusion. The gap between delivery and confirmed proof is where companies lose money and trust.
Paper PODs vanish
Signed paper slips often get lost, smudged, or never make it back to the office from the driver.
Billing waits
Invoices cannot be sent until proof arrives, so your money gets delayed while you wait for paperwork.
Disputes you can’t win
Without clear time-stamped proof and photos, it becomes hard to prove if goods were delivered correctly or damaged.
No delivery visibility
The office and customer do not know a delivery is complete until someone calls or confirms later.
Proof captured, verified and acted on
Fleet Scanner turns every delivery into a digital record. It is captured at the door, verified instantly, and ready for billing or dispute handling.
Signature and photos, right at the door
Drivers capture the receiver’s signature right on their phone, take photos of the goods, record who received them, and add any notes. All of this is linked to the trip and delivery record. Paper slips are replaced with a digital record right away.
- On-screen receiver signature capture
- Delivery photos and notes on condition
- Receiver’s name, phone number, and remarks saved
Confirm delivery the moment it happens
As soon as the driver submits the proof, it reaches the office marked "Verified." It includes the signature, photos, time, and receiver details. Everyone knows the delivery is done right away, instead of waiting for paper to arrive.
- Proof of delivery reaches the office instantly
- Signature, photos, time, and receiver details attached
- Live confirmation for the office and the customer
Flag short or damaged deliveries on the spot
If something’s wrong, like missing items or damage, it gets marked "Disputed" right at the moment of delivery. The driver adds notes and photos as proof. These deliveries are held back from billing until the issue is sorted out.
- Disputed status with notes and photos
- Disputed deliveries blocked from invoicing
- Problems shown right away, not at month’s end
Verified delivery releases the invoice
Once a delivery is verified, that’s the signal to send the invoice. It’s linked to the trip and delivery record, so billing can happen right away. Disputed deliveries stay on hold until they’re fixed.
- A verified delivery unlocks invoicing
- Linked to the trip and delivery record
- Disputed deliveries stay on hold
Faster cash, fewer disputes, real proof
Bill the day you deliver
A verified delivery is the trigger to invoice, so cash moves the same day instead of waiting for paperwork to come back.
Win disputes
Time-stamped signatures, photos, and receiver details give you clear evidence whenever a delivery is questioned.
No lost paperwork
Every proof is captured digitally at the door, so nothing gets lost, smudged, or left in the driver’s cab.
Live delivery visibility
Office teams and customers see delivery status in real time.
Catch exceptions early
Damaged or missing goods are reported at delivery, not later during billing.
One connected flow
All delivery proofs connect with trips and invoices in one system.
From delivery to confirmed proof
Deliver
Driver reaches the consignee.
Capture
Signature, photos & remarks on the phone.
Verify
POD lands in office, marked verified.
Flag
Short / damaged drops marked disputed.
Bill
Verified POD releases the invoice.
Proof of delivery FAQs
Simple answers to common questions about how proof of delivery works in Fleet Scanner.
Get Free DemoWhat is electronic proof of delivery (ePOD)?
Electronic proof of delivery means capturing delivery confirmation like signature, photos, receiver name, time, and notes using a mobile phone instead of paper. Fleet Scanner saves this data with the trip and delivery record, verifies it instantly, and uses it for billing or dispute handling.
What does an ePOD capture?
It captures signature, photos, receiver details, time, and delivery remarks.
How does it speed up billing?
Invoices can be sent immediately after delivery is verified instead of waiting for paperwork.
How are disputed or short deliveries handled?
They are marked as disputed with proof and held until the issue is resolved.
Does it work offline at the delivery point?
Yes, delivery proof can still be captured even without internet and synced later.
Does POD connect to trips, LRs and invoices?
Yes, every POD is linked directly to trips, delivery documents, and invoices.