• GPS & Live Tracking Software

Trip Operations Software From Indent to Final Delivery

Every trip your fleet runs starts with a booking and ends with a delivery. Everything in between, vehicle assignment, dispatch, live tracking, proof of delivery, and billing, should happen automatically without your team chasing it manually. Fleet Scanner™ trip operations software connects every step of the journey in one place so nothing falls through the gap between planning and payment.

Real-Time Vehicle Tracking on a Live Map

Right now, most fleet teams manage trips across phone calls, WhatsApp messages, spreadsheets, and paper consignment notes. The indent comes in on one channel, the driver gets instructions on another, proof of delivery arrives as a photo on someone’s phone, and billing gets done days later from memory. Every handoff is a chance for something to go wrong.

Fleet Scanner™ brings all of it into a single workflow. From the moment an indent is created to the moment the invoice is raised, every step happens inside the platform. Your operations team creates the trip, assigns the vehicle and driver, dispatches with one click, tracks the consignment live, receives digital proof of delivery, and closes the trip with an auto-generated bill, all without switching between tools.

  • Create and manage indents from one dashboard
  • Assign vehicles and drivers based on availability
  • Dispatch with one click and notify drivers instantly
  • Full trip lifecycle tracked from start to finish

100%

Trips Tracked

60%

Faster Trip Closure

Visibility

100%

Tracking

Trip Operations Software live locations
Trip Operations Software dashboard
  • Details

Live Trip Tracking From Pickup to Delivery

Once a trip is dispatched, your operations team should never have to call the driver to find out where the consignment is. Fleet Scanner™ gives you live GPS tracking on every active trip so you can see exactly where each vehicle is, whether it is on the planned route, and whether the delivery is going to arrive on time.

If a driver goes off route or gets stuck in a long stop, you get an alert straight away. You can share a live tracking link with your customer so they can follow the delivery themselves without calling your team. By the time the vehicle reaches the destination, your operations team already knows the status without asking anyone.

  • Live GPS location on every active trip
  • Route adherence monitoring with deviation alerts
  • Estimated arrival time updated as the trip progresses
  • Live tracking link shareable with customers directly
Faster Dispatch Speed
70%
Assignment Accuracy
99%

Digital Proof of Delivery That Ends Billing Disputes

Paper delivery receipts get lost, damaged, and disputed. A customer says the delivery arrived late. A driver says they delivered everything. Nobody has proof of what actually happened. This is one of the most common reasons fleet businesses lose money every month.

Fleet Scanner™ replaces paper with digital proof of delivery captured at the exact moment of delivery. The driver opens the mobile app, collects a photo of the delivered goods, gets the customer’s signature on screen, and marks the delivery complete. Everything is GPS stamped with the exact time and location. The record is stored instantly and available on your dashboard in seconds. No more disputes because there is no ambiguity about what happened.

  • Photo capture at delivery point
  • Customer signature collected on driver mobile app
  • GPS stamp with exact time and delivery location
  • Delivery record visible on dashboard within seconds

Automatic Trip Billing From Real GPS Data

The biggest problem with manual trip billing is that it is based on estimated distances, handwritten notes, and information that is sometimes days old by the time someone raises the invoice. Mistakes happen. Distances get rounded up or down. Customers dispute the numbers. Your team spends hours reconciling every invoice.

We solves this by connecting your billing directly to GPS data. When a trip closes, the system calculates the exact kilometres driven from the GPS route, applies your agreed rate card for that customer and route, adds any surcharges or deductions, and generates the invoice automatically. The whole thing takes seconds. Your finance team gets accurate invoices ready to send the same day the trip closes instead of waiting until the end of the month.

  • Invoice calculated from actual GPS kilometers driven
  • Rate cards configured per customer and route type
  • Surcharges and deductions applied in the same step
  • Invoice generated automatically when trip closes
  • FAQ

Everything You Need to Know

Simple answers to common questions about how live tracking works in Fleet Scanner.

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Trip operations software manages the complete journey of a consignment from the moment a booking is made to the moment it is delivered and billed. Fleet Scanner™ covers indent creation, vehicle assignment, dispatch, live tracking, digital proof of delivery, and automatic billing in one connected platform.