- Transport Management System
Fleet Transport Management Software
Everything works together in Fleet Transport Management Software. When a customer books a shipment, the system creates the trip, assigns a vehicle, tracks the journey, and helps make sure everything goes as planned. When the trip is finished, it calculates the costs and prepares the final invoice automatically.
Transport Management System for Smarter Fleet Operations
Fleet Scanner's Transport Management System (TMS) helps you run your whole transport business from one screen. Every order, every truck, every delivery and every invoice, all connected together so nothing gets lost.
Order Management
See every transport order in one simple board. Know which orders are booked, moving, or delivered without calling anyone or checking a spreadsheet.
Indent & Vehicle Allocation
Match the right truck to the right order in seconds. Your own vehicles get used first so you save money, and market vehicles are added only when you need them.
Control Tower
Watch all your trips live on one screen. Get warned the moment a truck is late or goes off route so your team can fix it before the customer even notices.
Freight Accounting & P&L
Find out how much profit each trip made. Fuel, tolls, driver pay and all other costs are added up automatically so you always know if a trip is making money.
Complete Transport Management from Order to Invoice
Fleet Scanner TMS connects every step of your transport business. A customer books a shipment, a truck gets assigned, the delivery is tracked live, and the invoice goes out the moment the goods arrive. All of this happens in one place.
No more using five different apps, no more calling drivers to find out where they are, and no more waiting days to find out if a trip was profitable.
Order Management
- One pipeline, every order
- Booked to delivered stages
- Customer status visibility
- Nothing falls through
Indent & Allocation
- Own fleet used first
- Market vehicle hiring
- Broker quotes compared
- Trip sheet in one click
Control Tower
- Live trip exceptions
- Geofence discipline
- ETA-slip escalation
- Customer auto-updates
Freight Accounting & P&L
- Trip-level profitability
- Fuel, toll & driver costs
- Advances reconciled
- Invoice on POD
Every transport order on one board
All your bookings move through one simple pipeline. Booked, assigned, in transit, delivered. Your whole team sees the same live picture so nobody has to call anyone to find out what is happening.
Live order pipeline
Cards move across the board as trips progress, so your operations team always knows the real status of every order.
Customer visibility
Your customers can check their shipment status without calling your team, which saves time on both sides.
Ageing alerts
If an order stays stuck in one stage for too long, the system flags it so your team can step in before it becomes a problem.
Document trail
LR, e-Way Bill and proof of delivery attach to each order as it moves, so the paperwork is always in the right place.
The right truck at the right price
When an order needs a vehicle, Fleet Scanner finds the best match for you. It looks at your own free trucks first. If none are available, it compares market vehicle quotes so you never overpay.
Smart vehicle matching
Your own free trucks are shown first by location and size so you always get the cheapest option without searching manually.
Market vehicle hiring
Broker quotes are captured, compared and settled trip by trip with a full record, so every hire is transparent.
Placement tracking
From the moment an indent is raised to when the truck is at the loading bay, every step is timed so delays are easy to find.
Instant trip sheets
Once a vehicle is assigned, the trip sheet and driver instructions are created and shared automatically in one click.
Catch delays before your customer does
Fleet Scanner watches every trip at the same time and tells your team the moment something is wrong. Route breaks, long halts, ETA slips all show up immediately so your team fixes problems before customers even notice.
Exception dashboard
Only the trips that need attention are shown, ranked by how urgent the problem is, so your team knows exactly where to look.
Geofence compliance
If a truck leaves its planned route or stops somewhere it should not, your team gets an alert right away.
Auto escalation
When a trip looks like it will be late, the right person in your operations team is automatically told so no one has to chase anyone.
Proactive customer updates
Updated delivery times are sent to your customers automatically so they are never left wondering where their shipment is.
Know exactly what every trip earned
After every delivery, Fleet Scanner adds up all the money that came in and all the costs that went out. Fuel, tolls, driver pay, maintenance. You see the real profit for each trip the moment it is done.
Trip P&L
See the net profit for every trip, every vehicle, every route and every customer so you know which business to grow.
Automatic cost capture
Fuel sensor data, toll charges and driver expenses come in automatically so costs are always accurate without any manual entry.
Invoice on POD
The invoice is created and sent the moment the driver captures proof of delivery, so you get paid faster every time.
Advance reconciliation
Money given to drivers before the trip is matched against what they actually spent when the trip closes, automatically.
One Platform for Your Entire Transport Business
Fleet Scanner brings transport order management, fleet dispatch, live GPS tracking, proof of delivery, freight billing and trip P&L together in one simple system that any team member can use from day one.
Most transport businesses use separate apps for tracking, billing and orders. This causes confusion, wasted time and missed invoices. Fleet Scanner replaces all of that with one connected platform.
Key Benefits of Fleet Scanner TMS
From freight management software to fleet dispatch and trip management system, every part of the platform talks to each other. When a trip closes, the invoice is ready. When a vehicle is free, it gets matched to the next order. Everything works together without any extra effort from your team.
Faster Dispatching
Assign a truck and create a trip sheet in seconds instead of making phone calls and writing on paper. Your drivers get their instructions immediately.
Live GPS Tracking
See every truck on a live map at any time. Know exactly where each delivery is without calling the driver or guessing arrival times.
Faster Invoice Collection
Invoices go out automatically when proof of delivery is captured so your billing never gets delayed and your cash comes in faster.
- FAQ
Everything You Need to Know
Simple answers to common questions about how live tracking works in Fleet Scanner.