- Enterprise Modules
Freight Billing Software Turn delivered loads into invoices
Fleet Scanner Freight Billing Software helps transport companies create freight invoices quickly and accurately. As soon as a load is delivered, you can generate a GST-ready invoice, track payments, and see which customers still owe money.
Everything stays connected, from the trip and LR to the invoice and payment, so your team spends less time on paperwork and more time growing the business.
LR→$
delivered loads to invoices
GST
compliant tax invoices
AR
outstanding tracked per customer
Chase
collection follow-up built in
- The hidden leak
Deliveries are fast, but getting paid takes too long
Many transport companies deliver loads on time but spend days creating invoices and following up on payments. Small delays in billing can slow down cash flow and make it harder to run the business smoothly.
Slow invoicing
Teams spend hours collecting LR copies, checking rates, and creating invoices manually.
Rate and GST mistakes
Manual calculations can lead to billing errors, rejected invoices, and lost revenue.
Missed payments
Without a clear view of outstanding invoices, overdue payments can easily be forgotten.
Systems that don't work together
Operations and billing often use separate systems, causing duplicate work and wasted time.
- What's inside
Simple process from delivery to payment with freight billing software
Fleet Scanner connects deliveries, invoices, payments, and customer records into one easy workflow. Everything stays connected so information only needs to be entered once.
- LR-to-Invoice
Create invoices as soon as a load is delivered
When a delivery is completed and proof of delivery is received, Fleet Scanner can create an invoice automatically using the trip information already in the system.
- Supplier,Generate invoices from delivered LRsbranch and PO captured on every inward
- Customer and shipment details filled automatically
- Faster billing with less manual work
- POD-verified deliveries ready for invoicing
- Rate Cards
Apply the correct rate every time
Store customer pricing in the system and let Fleet Scanner automatically use the correct rate for every shipment.
- Per-kilometre rates
- Per-tonne rates
- Fixed pricing options
- Customer-specific pricing rules
- Payments & Receivables
Always know who has paid and who hasn't
Track every invoice and payment in real time. See paid, unpaid, partially paid, and overdue invoices without using spreadsheets.
- Payment tracking for every customer
- Outstanding balance visibility
- Bank and transaction reference records
- Live receivables dashboard
- Collections & Compliance
Stay on top of payments and GST requirements
Fleet Scanner helps you follow up on overdue invoices while keeping every invoice GST-ready and compliant.
- Track overdue accounts
- GST-compliant invoice generation
- E-Invoice (IRN) ready
- Supports GST return preparation
- Why it pays off
Faster payments, fewer mistakes, and better cash flow
Get invoices out faster
Create invoices quickly after delivery and reduce billing delays.
Improve billing accuracy
Automatic rates and GST calculations help reduce errors.
Collect payments sooner
See outstanding invoices and follow up before payments become overdue.
Stay GST compliant
Generate invoices that are ready for GST reporting and e-invoicing.
Better visibility
Know exactly how much money customers owe and when payments are due.
Everything connected
Trips, LRs, PODs, invoices, customers, and payments all work together in one system.
- How it works
From delivery to collection
Deliver
LR delivered, POD verified.
Rate
Rate card applied to freight.
Invoice
GST invoice generated, IRN-ready.
Collect
Payment logged; AR updated.
Chase
Overdue accounts followed up.
- FAQ
Freight Billing FAQs
Simple answers to common questions about how live tracking works in Fleet Scanner.