- GPS & Live Tracking Software
Fleet Asset Management Software for Every Vehicle
Every vehicle in your fleet has documents that expire, costs that add up, and a lifecycle that needs managing. Most fleet teams track all of this across spreadsheets, paper files, and phone reminders that get missed. Our fleet asset management software puts every vehicle, every document, every cost, and every renewal in one place so nothing gets overlooked and nothing expires without warning.
Fleet Asset Management Software That Knows Every Vehicle
Most fleet managers know their vehicles by number plate and not much else. When someone asks which vehicles are due for fitness renewal next month, or which ones are still under loan, or which ones have expired permits, the answer involves opening three different spreadsheets and hoping the data is up to date.
Fleet Scanner™ gives every vehicle in your fleet a complete digital profile. Registration details, fitness certificate, insurance, road tax, permit, loan information, purchase date, and current odometer reading all stored in one place. The moment you open a vehicle profile you have the full picture in seconds. No searching through files. No calling your workshop to ask what is going on with a particular truck.
- Complete vehicle profile with all details in one place
- Registration, fitness, insurance, and permit records stored digitally
- Odometer reading updated automatically from GPS trips
- Vehicle history from purchase date to current status
100%
Document Visibility
30%
Lower Asset Costs
Visibility
100%
Tracking
- Details
Vehicle Document Management With Automatic Expiry Alerts
A truck with an expired permit cannot legally operate. A vehicle with lapsed insurance is a liability. A fitness certificate that ran out two months ago is a problem you do not want to discover at a checkpoint. These things happen in fleets that track document expiry on spreadsheets or paper calendars because reminders get missed and nobody checks until it is too late.
Fleet Scanner™ stores every document against every vehicle and tracks the expiry date automatically. At 30 days, 15 days, and 7 days before any document expires, the right person on your team gets an alert. By the time a document is close to expiring, your team has already arranged the renewal. You never get caught with an out of compliance vehicle on the road again.
- Fitness certificate, insurance, permit, and road tax tracked per vehicle
- Automatic alerts at 30, 15, and 7 days before expiry
- Compliance status visible across your full fleet at a glance
Vehicle Loan and EMI Tracker Built Into Fleet Management
Many fleet vehicles are purchased on loan. Monthly EMI payments, outstanding balances, loan end dates, and finance company details all need to be tracked somewhere. Most fleet teams track this in a separate spreadsheet or leave it entirely to the accounts team, which means operations never has a full picture of what each vehicle actually costs the business.
Fleet Scanner™ includes a vehicle loan and EMI tracker built directly into the fleet management platform. You enter the loan details once and the system tracks every payment, shows the outstanding balance, and alerts you before the next EMI is due. When you look at a vehicle’s total cost of ownership you are seeing the real number including finance costs, not just fuel and maintenance.
- Loan details stored per vehicle including lender and tenure
- Alerts before each payment due date
- Finance costs included in total cost of ownership reports
Asset Utilisation Tracking to Stop Idle Vehicles
A vehicle sitting in your yard every day is not a free asset. It costs you insurance, loan EMI, depreciation, and space. If it is not being used, you need to know about it so you can either put it to work or make a decision about retiring it.
Fleet Scanner™ tracks how often each vehicle is used, how many trips it runs per week, how many hours it spends moving versus sitting idle, and how its utilisation compares to the rest of your fleet. If you have a truck that has completed only 3 trips in the last 30 days while the rest of your fleet is running at full capacity, that shows up clearly in your asset utilisation report. You get the information you need to make smart decisions about your fleet instead of guessing.
- Trip count and distance tracked per vehicle per week
- Idle time and usage rate reported automatically
- Utilisation comparison across your full fleet
- Identify underused vehicles before costs accumulate
- FAQ
Everything You Need to Know
Simple answers to common questions about how live tracking works in Fleet Scanner.