- Maintenance & Service
Fleet Maintenance Management Software
A vehicle that breaks down on the road costs you far more than the repair bill. You lose the trip revenue, pay for emergency recovery, disappoint a customer, and put your driver in a difficult situation. Most breakdowns are not accidents. They happen because a service was missed, a warning sign was ignored, or nobody was tracking when the vehicle was last serviced. Our fleet maintenance management software tracks every vehicle’s service schedule, predicts problems before they grow, and makes sure your fleet stays on the road where it belongs.
Fleet Maintenance Software - Tracks Every Vehicle Service
Ask most fleet managers when a specific truck is due for its next oil change and you will get one of three answers. They will check a spreadsheet that may be out of date. They will call the workshop. Or they will say they are not sure. None of those answers is good enough when you are running a commercial fleet where a breakdown means lost revenue and broken commitments.
Fleet Scanner™ gives every vehicle in your fleet a complete service schedule. You set the service intervals once, by kilometres driven, by engine hours, or by calendar time and the system tracks them automatically. As a vehicle racks up kilometres on GPS tracked trips, the system updates its service counter in real time. When a vehicle is getting close to its next service interval, your maintenance team gets an alert with enough time to book it in without disrupting operations.
- Service schedules set by KM, engine hours, or calendar date
- Service counters updated automatically from GPS trip data
- Alerts sent before each service interval is reached
- Full service history stored per vehicle from day one
60%
Fewer Breakdowns
99%
Vehicle Uptime
Visibility
100%
Tracking
- Details
Digital Work Orders From Open to Close
When a vehicle goes in for service, someone needs to track what work was done, what parts were used, how long it took, and what it cost. In most fleet workshops this happens on paper job cards that get filed away and never looked at again until there is a dispute about a repair.
Fleet Scanner™ replaces paper job cards with digital work orders. When a vehicle goes into the workshop, a work order is created in the system. The mechanic records every task completed, every part used, and the labour time against that work order. When the job is done the work order is closed and the cost is automatically added to that vehicle’s maintenance history and total cost of ownership. Your fleet manager can see the status of every active work order from their dashboard without walking to the workshop.
- Digital work orders created for every service or repair job
- Tasks, parts used, and labour time recorded per job
- Completed jobs automatically added to vehicle cost history
Vehicle Repair Cost Tracking and Maintenance History
Do you know how much your most expensive vehicle has cost you in repairs over the last two years? Most fleet operators do not because repair costs are scattered across workshop invoices, cash payments, and manual records that nobody ever compiles into a single number.
Fleet Scanner™ keeps a complete repair and maintenance history for every vehicle in your fleet. Every service, every repair, every part replacement, and every labour charge is recorded and stored against that vehicle’s profile. You can pull up the full maintenance history of any vehicle at any time and see exactly what has been spent on keeping it running. This information is critical when you are deciding whether to repair an aging vehicle or replace it, because the numbers are right there in front of you instead of buried in a filing cabinet.
- Full repair and maintenance history per vehicle
- Every service, part, and labour cost recorded automatically
- Maintenance cost trends visible over months and years
- Cost data used in total cost of ownership calculations
Tyre, Battery, and Spare Parts Management
Tyres and batteries are two of the highest recurring costs in any fleet and two of the most poorly tracked. Most fleet teams buy tyres when the old ones fail, replace batteries when a vehicle will not start, and order spare parts when stock runs out. All of this is reactive and expensive.
Our sodtware includes tyre and battery tracking built into the maintenance module. You record which tyres are fitted to which vehicle, track the kilometres run on each set, and get an alert when a tyre is approaching the end of its safe life. Battery condition is monitored through vehicle data and alerts are raised when a battery shows signs of deterioration. Spare parts inventory can be tracked so your workshop always has the right parts available before they are needed rather than ordering them urgently after a breakdown.
- Tyre fitment and KM tracking per vehicle per wheel position
- Battery health monitoring with early deterioration alerts
- Spare parts inventory tracked within the maintenance module
- Proactive replacement alerts before failures happen
- FAQ
Everything You Need to Know
Simple answers to common questions about how live tracking works in Fleet Scanner.